Getting your Business Continuity Plan (BCP) set up is only half of the battle because once you get your plan established, it is important that you know how to manage it. Simply keeping your BCP and Emergency Action Plan (EAP) on a shelf somewhere in the office is not the best way to go about managing your plans. Often times, they quickly become outdated and it becomes difficult and time consuming to keep your plans compliant with the growing requirements. A lot of people find managing their time efficiently to be a rather difficult task, which is why Time Management Training may be a preferred option in a lot of scenarios.
Here are 4 tips to help you easily manage your business continuity plan:
- Make Sure All Bases are Covered
If you listed out every single hazard that could potentially disrupt your workday, you could end up with a plan that is 1000+ pages. However, since part of managing your BCP is to make sure that all of your bases are constantly covered, using the All Hazards Approach is a much easier way to go about it. The All Hazards Approach is what you should base your BCP and EAP around. This approach focuses on loss of facility, loss or failure of information technology, reduced workforce, or a reputational event rather than each individual potential threat. Here at Preparis we use the All Hazards Approach when helping you create and manage your BCP. It is much more time efficient and effective, not to mention it will save you a lot of paper!
- Stay Compliant
One of the golden rules to managing your BCP is to make sure that you keep it up to date. Unfortunately, many companies find themselves in a rut during an emergency situation because they have failed to ensure that they remain compliant with current regulations. Failure to update your BCP can result in added unnecessary stress during an emergency and also result in violation fines, or even injuries due to not being prepared.
- Train and Test on Your Plans
Ensuring that your current staff members are properly trained is another huge part of BCP management. It is crucial that your employees know what to do in an emergency situation and are able to understand the BCP. Without understanding the contents of the BCP, it is essentially worthless during an emergency. It is recommended that you review your BCP with all staff and hold regular training sessions to ensure that everyone in the office is on the same page as far as what is expected during a business disruption and what everyone should be doing to make sure that the situation is handled efficiently. With the Preparis Portal you are able to access trainings anytime, anywhere.
In addition, testing and managing your current recovery strategy to ensure that it is efficient is also a major aspect when it comes to plan maintenance. By testing your BCP you are able to locate and identify holes in the plan that might not be apparent otherwise. This is how you ensure that your BCP is ready for any potential hazard. Preparis offers various checklists and table top exercises that help you test to see if your BCP is going in the right direction. To view these, click here.
- Have BCP Management Software
Having a software such as Preparis IQ can significantly improve the quality of your BCP and make managing it much easier and less time consuming. Preparis iQ helps you to stay compliant with regulatory requirements and make sure that you have quick accessibility to your plans regardless of your location. With the ability to assign documents, set tasks and view readiness reports, it ensures that you are getting the most out of your BCP while alleviating stress on your end.
Even utilizing just one of these tips can make a significant difference when trying to manage your BCP, however when all of these tips are used together it makes managing your BCP a much less stressful process.
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