Healthcare companies understand more than anyone that you should always be prepared for the unpredictable. At any given moment there can be an unplanned crisis and the only way to effectively manage a crisis is to have a rock solid business continuity plan (BCP). Each business, regardless of size should have a BCP that is customized based off of the company’s size, location and risk assessment. There are many ways that you might be able to help with to create a business continuity plan, and there is software out there (for example, similar to https://www.rallyhealth.com/solutions-overview/rallys-platform/rally-connect) that might be able to help you achieve this, since it is an important part of your healthcare company.
Disasters can strike at any time, without any warning. Since healthcare facilities are home to patients who are in critical condition, visitors, staff and important documents, it’s important that if there is an emergency, the facility is able to remain functioning with minimal down time. The more down time a facility has, the more at risk the patients and the business become.
HIPAA requires that all healthcare providers most have a data backup plan and even if the entire facility is destroyed, they still must be able to access all of the data. With this being said, data is required to be stored off-site as well as a written plan for how the facility will maintain access to all data during and after a crisis. Along with having access to data, this process must be tested to ensure that all data will be able to be quickly restored.
HIPAA also requires regular risk assessments, along with training for all employees. The training ensures that employees know what to do and how to handle a crisis. Each staff member must be able to ensure preparedness and understand their roles during a disaster. Failure to train employees can result in chaos during an emergency, and can ultimately cost patients their lives.
Each state varies on what they require, to read an example of requirements for Florida healthcare business continuity planning, click here.
As of November 16, 2017 every single healthcare facility that wants to qualify to have Medicare and Medicaid (amongst other healthcare providers and suppliers) will be required to have an emergency plan in place. This rule is called the Emergency Preparedness Requirements for Medicare and Medicaid Participating Providers and Suppliers. Its purpose is to ensure that healthcare providers are compliant with local and state regulations, and also that they are prepared for both natural and man-made disasters.
To read more on the new regulations for healthcare providers click here.
Stay Prepared With Preparis
As the leader in business continuity planning, Preparis is able to work with your facility in order to build a customized BCP and Emergency Action Plan (EAP) that will not only meet all local and state regulations, but ensure the safety of patients, visitors and staff as well to help you and your employees to further be prepared. Preparis also offers trainings on workplace violence, natural disasters, pandemics, cybersecurity and more.
To hear more about how Preparis can assist your healthcare facility, click here to request a demo.
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