It’s no secret that emergency messaging is crucial for companies of all sizes, but what many business owners do not understand is that there is much more than messaging when it comes to ensuring the safety of employees and your business. In fact, messaging is just the tip of the iceberg. Companies should be doing more in order to protect employees, because let’s face it, you don’t always get the notification in time. In that instance, you are going to need a back-up plan.
Emergency Messaging Only Covers Communication
Communication is a huge aspect of business continuity, but it is not the only aspect. Companies who only have an emergency messaging system find themselves only able to communicate with a limited group of people within the organization before, during or after an emergency. Emergency Messaging is helpful, but it leaves companies with an incomplete Business Continuity Plan (BCP) if they are relying solely on that as emergency preparedness. Failure to have a complete BCP increases the risk for injuries and compromises life safety.
Document Storage is Critical for Businesses
When a crisis happens, there’s no telling where you’ll be or what you will have access to. You might be in the office or you might be 900 miles away. Having 24/7/365 access to plans can change the way your company is responding to incidents. No more searching for a 100 page binder full of plans. Having remote access to all plans and important documents allows you to feel secure that if a disaster strikes, you and your employees will be able to quickly and efficiently respond to the incident. Once the incident has been assessed, you can then use your emergency messaging system to send out an alert to all employees updating them on the status of the incident and what further actions should be taken.
Trained Employees are More Efficient During an Emergency
You can send out all the notifications in the world, but if your employees don’t feel confident in their ability to navigate an incident, then the process might not run as smoothly as it could otherwise. A complete BCP should include training courses so that crisis teams and employees are able to fully understand the ins and outs of what they should do and how they should respond during an emergency.
To learn more on the importance of training employees on what to do during an emergency, click here.
Emergency Messaging Doesn’t Bring Compliance
You need a lot more than just an emergency messaging system to remain compliant. OSHA requires that all businesses with 15 employees or more must have a full-scale Emergency Action Plan (EAP) that is accessible during an emergency. Failure to comply with regulations will result in a sometimes costly violation. To avoid this, it’s best to have plans in place that not only meet compliance, but go the extra mile to ensure the safety of employees and your business as well.
To read more on the minimum requirements of OSHA, click here.
With the increasing amount of risks in today’s world, it’s important to have all your bases covered when it comes to emergency preparedness. Even the smallest event can cause a major business disruption. Take a power outage for example. You might not need to use an emergency message for something like that, however if it’s your only form of emergency preparedness, employees won’t know what to do in that situation. When dealing with any kind of stressful situation, having an overall outline of who will do what is helpful when trying to mitigate a disruption.
When creating our platform, Preparis wanted to ensure that everything you could need to remain compliant and stay safe is under one roof. That’s why we are an all-in-one solution. Rather than having to go to different companies for each specific tool and piecing together a solution, Preparis is able to provide you with everything you need in one fell swoop.
Here is a look at what Preparis’ all-in-one solution offers:
- Built in conference calling – Executives are able to create a proactive meeting place where they can discuss what the next steps towards recovery should be with other team members. With the touch of a button, contacts are patched into the call – no need to look up the number.
- Document storage – With this feature, customers are able to easily store and access critical documents on any computer, tablet or smart phone and manage who has access to specific documents.
- Filter and update employee status – The days of difficult head counts are over. This feature enables employers to track who has or has not made contact during an emergency, as well as the ability to document any other details of an employees’ status.
- Online training and reporting – With 24/7/365 access to interactive, online-based training, employers are able to rest easy knowing that team members are knowledgeable of how to respond to a crisis.
- Tabletop exercises – Ensure that everyone is aware of the plan and what their role is during an emergency by performing tabletop exercises. This also helps companies to expose flaws in their current plans and figure out what should be altered going forward to ensure the safety of their employees.
- Mobile access – Don’t waste time searching for a binder full of plans. Having mobile access allows key personnel to manage an incident anytime, anywhere.
- Emergency Notification – Have the ability to send notifications to all employees in a matter of seconds with pre-set templates for emergency messaging, or you can customize your own notification and decide which building, department, etc. it should be sent to.
To learn more about the technology and services that Preparis has to offer, click here.
To register for Preparis’ More Than Messaging Webinar, click here.
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